Frequently Asked Questions (FAQ)

All students needs to enroll before they can attend classes or having access to the university facilities

Your first responsibility as a student is to check your enrolment is correct and arrange to have it updated immediately (before the start of the study period) if it does not accurately reflect your situation.

 

The student will not allowed attending classes or having access to the university facilities.  If there is no active enrolment for 6 six month or more, the student’s status will be changed to AWOL (Absence without Official Leave) .

Students are required to manage their own enrolment. Before attending the enrolment session, you are advised to take time to look through the unit options and electives available in your course structure (Moodle).

The University is progressively moving towards student self-management with all students by re-enrolling online through Curtin Malaysia eStudent. Your study plan will be arranged according to the course structure. If you intended to make changes on your enrolment plan, you may seek advice from the Head of Department.

New student

To assist you to enrol in units please visit the Enrol Now page for the Steps to Enrol.

Proceed to enrol after you have completed acceptance of offer process.

  1. Activate your Moodle.
  2. Activate your Student webmail.
  3. Login to Curtin Malaysia eStudent and Enrol your units  

You should enrol based on the Course Structure

Undergraduate students are required to complete MoHE Compulsory Subjects (MPU) in order to graduate.

(E.g. Total enrolment for Undergraduate: 100 credit points (Core units) and 1 MPU per semester)

You are still able to change your enrolment after you have enrolled the units.

Refer to the academic calendar for the last date to add unit and the last date to withdraw unit without fee liabilities (the census date).

Online Enrolment Guide

  1. Activate your OASIS account(Undergraduate and Postgraduate).
  2. Check your Timetable
  3. Register your classes and tutorials a week before class commencement

Note: If there is no class registration for your unit, attend the lecture based on the timetable schedule.

Alternatively, there may be Enrolment workshop organized by Enrolment Office you can attend if you require further assistance with your enrolment.

If you are a new student, you will be receiving an enrolment guide after being offered to the course you are applying at Curtin. Please check your student webmail for the guide. If you are still facing difficulties, please contact your Student Services Department – Enrolment Office for assistance.

Current student

In order to enrol into units please refer to the following steps:

  1. Log into Curtin Malaysia eStudent
  2. Select ‘My Enrolment’ from the menu on the top.
  3. Click “Enrol in Units” from the menu on the left. select Study Plan with Admitted status.
  4. You may be required to agree to the terms and conditions before continuing. Click “View the Institution Terms & Conditions” .Read and understand the Student Declaration. If you agree to the terms and conditions, check I accept these terms and conditions, and then click “Save”.
  5. Select planned units that are available for enrolment. Only units highlighted teal are available for enrolment. Use the drop down to select the appropriate study period.
  6. If all enrolment details are correct, click “Confirm Enrolment” button.
  7. Click ‘view current enrolment’ in the left-hand menu to confirm your enrolment has been successfully enrolled.
  8. Click ’email my Enrolment Advice’
  9. Your Enrolment Advice will be emailed to your student email account.

How do I enrol for the optional or elective units

Enrolling in Optional or Elective Units.

  1. Optional units are indicated by an O icon and Elective units are indicated by E icon Elective Symbol .
  2. In order to enrol in an optional/elective unit, you will need to add your chosen optional or elective unit to the Study Plan. To do this, scroll down to the optional or elective line in your study plan (you may have more than one) and click Choose.
  3. On the next screen, select the unit you would like to add to your Study Plan from the units listed, by clicking Select Unit.
  4. This unit will now be added to your Selected Units list. To add it to your Study Plan, click Save.
  5. The unit will now appear, ready for enrolment (you may need to scroll down to see it). If you wish to change the optional/elective unit you’ve selected, click Change.
  6. If you have more than one optional/elective unit to enrol in (in a semester), it is easiest to add all optional/elective units to the study plan, and then enrol in them all together.
  7. Now that you have added your optional/elective to your study plan, you must now enrol

You will be returned to your study plan, and the unit will now appear, ready for enrolment (you may need to scroll down to see it). If you wish to change the optional unit you’ve selected, click Change.

If you have more than one optional unit to enrol in (in a semester), it is easiest to add all optional units to the study plan, and then enrol in them all together.

Now that you have added your optional or elective to your study plan, you must now enrol.

Students are required to manage their own enrolment. Before attending the enrolment session, you are advised to take time to look through the unit options and electives available in your course structure. This forward planning will better prepare you for your enrolment session as well as saving you valuable time.

Check and enrol your units based on your course structure available in Moodle. Log into Curtin Malaysia eStudent and follow the steps on the Online Enrolment Guide .

To obtain your Enrolment Advice please follow the below steps:

  1. Log intoCurtin Malaysia eStudent
  2. Select ‘My Enrolment’ from the menu on the top.
  3. Click ‘view current enrolment’ in the left-hand menu to confirm your enrolment has been successfully enrolled.
  4. Click ’email my Enrolment Advice’

Your Enrolment Advice will be emailed to your student email account

Yes, if you have completed one or more study periods and you are continuing in the same course you are considered a re-enrolling student.

You must re-enroll during the stipulated re-enrolment period (check the Academic Calendar and Important Dates for the exact re-enrolment period).

When you enroll in units at Curtin, you will have an enrolment load, or study load, that comprises credit points.  Typically, a unit at Curtin is worth 25 credit points, however it does vary – you will be able to check your units and the associated credit point weighting using Curtin Malaysia eStudent  and in OASIS. Online enrolment allows a maximum of 100 credit points only per semester.

All-important dates will be available on Curtin website – Academic Calendar. Reminders will be sent to all students before the re enrolment period through student webmail

Course Structures are available in Moodle. To access Moodle, please use your Miri student ID by using the PC Login as the password.

Yes, MPU subjects are compulsory to undergraduate’s students.

MPU (Matapelajaran Umum)

The Malaysian Ministry of Education officially announced that from 2014, the General Education Subjects (GES) or Mata Pelajaran Umum (MPU) will replace the Compulsory Subjects or Mata Pelajaran Wajib (MPW) for all private higher education institutions in Malaysia, including Curtin University Sarawak. The new MPU units will affect all new undergraduate students enrolled from 2014 onwards. Students undertaking foundation, Master’s and Doctor of Philosophy are exempted from doing MPU units.

The Private Higher Education Institution Act 1996 (Act 555) stipulates that every private higher education institution teaches the following compulsory subjects. These units, in compliance with Section 43(3) Act 555, are compulsory for both international and Malaysian students in order to graduate.

You may refer to the unit listing on the Curtin website MPU (Matapelajaran Umum)

https://humanities.curtin.edu.my/departments/culturelanguagestudies/mohe/

The unit can be enrol online through Curtin Malaysia eStudent.

In order to enrol into units please refer to the following steps:

  1. Log into Curtin Malaysia eStudent
  2. Select ‘My Enrolment’ from the menu on the top.
  3. Click “Enrol in Units” from the menu on the left. select Study Plan with Admitted status.
  4. You may be required to agree to the terms and conditions before continuing. Click “View the Institution Terms & Conditions”. Read and understand the Student Declaration. If you agree to the terms and conditions, check I accept these terms and conditions, and then click “Save”.
  5. Select planned units that are available for enrolment. Only units highlighted teal are available for enrolment. Use the drop down to select the appropriate study period.
  6. If all enrolment details are correct, click “Confirm Enrolment” button.
  7. Click ‘view current enrolment’ in the left-hand menu to confirm your enrolment has been successfully enrolled.
  8. Click ’email my Enrolment Advice’
  9. Your Enrolment Advice will be emailed to your student email account.

A full-time study load for the majority of our courses is equal to 75 credits or above.

Overloading refers to undertaking 125 credits within a semester instead of the standard 100 credits.

Please make sure that you have received appropriate advice and/or counseling in regards to the impact of the study load on your academic and personal circumstances.

Steps to enrol more than 100 credits in the current semester:

Refer to the academic calendar for the last date to enrol.

You can check your enrolment by logging on to Curtin Malaysia eStudent and OASIS and following the links to eStudent. The Enrolment Advice Slip displays your name, student ID address, course title and enrolled units.  If any of those details are incorrect, contact the Enrolment Office as soon as possible to rectify them. Feel free to email us at enrolment@curtin.edu.my or call +60 85 630100 for any assistance regarding your enrolment matters required

After you have completed your initial enrolment, you might need to change your enrolments (e.g. withdraw from a unit if you have failed a pre-requisite and enroll in another unit). You can do this through Curtin Malaysia eStudent or do it manually by completing the Change of Enrolment Form.

Adding a unit(s)
You can only add units for a short time after the study period commences.  The dates relevant to your enrolment are listed on the Academic Calendar.

Before you add (enroll in) unit(s):

  1. Make sure you are not overloading your study commitments – seek academic counseling from your lecturer/Course Coordinator/Head of Department
  2. Make sure you have ample time to catch up on any missed classes and study time.

All students can add their unit(s) online access through Curtin Malaysia eStudent

If you need to add or withdraw a unit, please check the Academic Calendar  to make sure you do so within the prescribed time frame.  The deadlines are set to protect you as a student and to comply with government legislation and therefore flexibility is not an option.

Before you amend your enrolment, we recommend you to consider your choice carefully.  The decision to add or withdraw units not only has an impact on your workload, but also has an impact on other aspects of your enrolment.  Contact the Student Services Department- Enrolment Office if you require further assistance.

Withdrawing from a unit(s)

You may withdraw units from your current study period, without incurring penalties, until the relevant census date.  The dates relevant to unit withdrawal are listed on the Academic Calendar

Please Note:

If the unit you are withdrawing from is a co-requisite of a unit that you are enrolled in, you will be withdrawn from both units.

You may still withdraw from your study after the census date, by the last withdrawal date via Curtin Malaysia eStudent with penalty.

Please be advised that the withdrawal from any unit(s) during this period will be recorded on your academic record as “Withdrawn” (WD) and that you will still be liable for the relevant student contributions or tuition fees.

If you have experienced an adverse and unexpected event that has had a significant impact on your studies, you may be eligible to apply to be withdrawn from your studies/units under special circumstances after the last withdrawal date via Curtin Malaysia eStudent. It will only be approved under exceptional circumstances and students should seek appropriate counseling before proceed with the withdrawal under special circumstances.

To apply you must be able to provide evidence that the circumstances:

  • Were beyond your control; AND
  • Did not make their full impact known until on or after the census date; AND
  • Affected you to the extent that you were unable to complete the requirements of the unit.

International students – amending enrolment

If you are an international student, the conditions of your visa preclude you from suspending your studies, therefore you should contact your International Student Office for Student Visas on campus to discuss your options.

International Student Office will be able to advise you on whether you are permitted to withdraw from units and how that will affect your visa. Withdrawing or suspending your studies will affect your visa, and may extend your normal course duration, so you may require a new student visa to complete your course.

If you are granted permission to withdraw from a unit or units, it is advised that you follow the advice outlines here before you withdraw.

Students can withdraw from their enrolled units up until the Last withdrawal dates displayed in the academic calendar for the specific study period/session/semester.

Students who withdraw from their unit:

  1. Prior to Census Date – will not incur any financial or academic penalties
  2. After Census Date has passed but prior to the Last withdrawal date – will incur a financial penalty (you will still be liable for the relevant student contributions or tuition fees but no academic penalties (during this period will be recorded on your academic record as “Withdrawn” (WD).
  3. After the Last withdrawal date has passed – will incur a financial penalty as well as an academic penalty (a Fail grade on the student record if the unit was not completed successfully)

If you have experienced an adverse and unexpected event that has had a significant impact on your studies, you may be eligible to apply to be withdrawn from your studies/units under special circumstances after the last withdrawal date via Curtin Malaysia eStudent. It will only be approved under exceptional circumstances and students should seek appropriate counseling before proceed with the withdrawal under special circumstances.

To apply you must be able to provide evidence that the circumstances:

  • Were beyond your control; AND
  • Did not make their full impact known until on or after the census date; AND
  • Affected you to the extent that you were unable to complete the requirements of the unit.

International students – amending enrolment

If you are an international student, the conditions of your visa preclude you from suspending your studies, therefore you should contact your International Student Office for Student Visas on campus to discuss your options.

International Student Office will be able to advise you on whether you are permitted to withdraw from units and how that will affect your visa. Withdrawing or suspending your studies will affect your visa, and may extend you normal course duration, so you may require a new student visa to complete your course.

If you are granted permission to withdraw from a unit or units, it is advised that you follow the advice outlines here before you withdraw.

Unit requisites are conditions applied to units that must be met prior to enrolment in a particular unit. There are different types of unit requisites.

  • Pre-requisites: Units that must be passed before you can enrol in the specified unit.
  • Co-requisites: Units that must be studied together. If you withdraw from one unit, you will be automatically withdrawn from the other.
  • Anti-requisites: Units that are similar in content, may be listed as anti-requisites of each other. This prevents you from enrolling into two similar units.
  • Partial-requisite (P): This usually occurs when you enrol into your first semester, eStudent will allow you to enrol into your second semester units (with pre-requisites) on the proviso you pass your first semester units. You should amend your enrolment in second semester if you fail a pre-requisite unit.

To check the requisites attached to units please have a look at the Courses Handbook.

Some units may have conditions associated with them, these are similar to a requisite. You will only be able to enrol into your unit if you have met the attached condition. The condition is lifted when it has been met. Some examples of unit conditions are that you must:

  • be enrolled in your final semester
  • have completed 200 credits
  • have completed a first aid certificate.

Yes, student who wish to take a break during his/her studies at Curtin may apply for Leave of Absence.

To be eligible to apply for Leave of Absence within an undergraduate course (i.e. Bachelor) you must have completed at least one unit of study at Curtin University in this or an equivalent course (or been enrolled after the census date). Students who have not completed at least one unit of study will be required to re-apply for entry into the course.

 

To apply for a Leave of Absence complete an Application for Leave of Absence available at Curtin website.  You will need to submit the form to Enrolment Office prior to the withdrawal deadline. You will receive an Official Communication advising you of your LOA status.

If you wish to totally withdraw from Curtin, it is advisable for you to seek counseling from the Head of Department or from the Staff and Student Affair Department before lodging an Application for Withdrawal Online to officially withdraw from a course..

Please contact Finance Department on your refund of course fee for total withdrawal as well as for International Student who wanted their Security Deposit to be refunded.
If you are International Student your student visa and pass will be cancelled once your withdrawal is processed. Please liaise with the International Student Office for cancellation prior to leaving Malaysia.

Note: You are also encouraged to speak with your Head of Department about your decision.

Alternatively, you may wish to take leave (a break) from your course. If so, please refer to Leave of Absence for more information

Please note if you are currently enrolled into units and apply for course withdrawal, you may be liable for unit fees depending on the date of submission. For more information regarding unit withdrawal please refer above.

*If you have withdrawn due to extenuating circumstances beyond your control please liaise with Financial Department at finance@curtin.edu.my for further information.

Course withdrawal requests will be accepted until the last date to withdraw from units (with penalty) from the study period that you are enrolled.

Where a course withdrawal request is submitted after the last date to withdraw from units (with penalty), it will not be processed until after that given study period’s official results publication date.

Withdrawing from unit(s)

To withdraw from one or more units consider the aspects below, prior to logging into Curtin Malaysia eStudent  and following the steps for Unit Withdrawal (page 13).

  • If the unit you withdraw from has one or more co-requisite units you will automatically be withdrawn from those as well.
  • The date of a withdrawal can affect your fee status, specifically if you withdraw before the Census Date. You may be eligible to apply for a refund of fees if you have paid upfront, but not if you withdraw after the Census Date (and by the last withdrawal date via Curtin Malaysia eStudent) – you will still be liable for fees*.
  • The date of withdrawal can affect your academic record. Please check the dates relevant to unit withdrawal listed on the Academic Calendar webpage to see the periods of withdrawal for your study period.
  • Before the Census Date, there is no “academic penalty” recorded – this means that it will not appear on your study plan after you withdraw, and you will not have to pay for the unit.
  • For most study periods you may have approximately one month after the Census Date where you can withdraw with penalty, which means you will receive a “Withdrawn (WD)” on your academic record, and you will have to pay for your unit.
  • After the last withdrawal date via curtin Malaysia eStudent, unit withdrawal is not allowed and you will receive a grade based on your performance in the unit, which may be a Fail mark.
  • Withdrawal may affect any entitlements related to you being a student, for example some student allowances.
  • International students on a student visa are required to have an enrolment load of 100 credits per semester. Withdrawing from units may affect your visa.
  • If you are an international student on a student visa the conditions of your visa preclude you from undertaking part-time study. You should contact International Student Office for advice. Please refer to the Finance@curtin.edu.my for more information regarding refund fees.

Researching the alternatives available will help you to select the option that best aligns to your career goals and aspirations.

Please first check that your request is indeed a change of major, rather than a course switch. You can view the available double and single majors on the University Courses Handbook.

Once you have chosen your preferred major, please submit the online Change of Major application which is available on the website.

You are advised to enrol and follow your course structure as found in the Moodle.

You should attempt to complete your units in the order in which they appear in the handbook.

Some courses run in very specific pattern in that they have pre-requisites and only run in one specific study period.

You can distinguish the year level of a unit by looking at the first number in the specific unit code, examples below.

 

 

First year undergraduate unit:
MCEN1000

Second year undergraduate unit:
CHEN2002

Third year undergraduate unit:
CHEN3010

Fourth year undergraduate unit/ Honours level:
CHEN4002

If you have already completed units of your course in a non-standard structure, then it is possible to contact your relevant Faculty for further advice

Units appear in your Blackboard account approximately 1 week prior to the study period commencement date. If you have enrolled less than 1 week prior to study period commencement, please allow 24 hours for your unit(s) to appear in Blackboard.

Alternatively, if your access has been extended (as you have recently sat for a Further Assessment or Assessment Extension) then past units may remain within your blackboard site until just after the commencement of the next semester.

Your Unit Coordinator for each unit is responsible for adding or removing content and permissions on Blackboard, so will be able to add your access to the unit. They are also responsible for all of the information posted in Blackboard. Their contact details should be on your unit outlines available on the MyStudies tab via OASIS. Alternatively you can contact your relevant Faculty directly

There are several reasons why you might not be able to enrol into a unit. The quota allowance for units may be one of them. To determine if it is a quota issue please follow these steps:

  • Login to Curtin Malaysia eStudent.
  • Proceed to the My Enrolments tab and click Enrol in Units.
  • Click More Details.
  • Click Unavailable? The reason the unit is unavailable will then show.

If the unit you wish to enrol into that has reached quota, please contact Student Services Department – Enrolment Office.

If you wish to be reinstated, please submit an appeal to the Enrolment Office after you have been notified of the cancellation of Enrolment. You need to contact Financial Services Department-Cashier’s for the re instatement. Your unit will be re-instated upon receipt of the Financial Services Department confirmation via email to re instate your unit

If you want to change your enrolment please contact the Study Abroad & Student Exchange Office via email at studyabroad@curtin.edu.au or schedule an appointment to complete a “Change of Enrolment” form.

Please make sure there are no timetable clashes, you can use the Class Management tool to check the times of classes.
A full-time load at Curtin University is 75 credits (3 units) or 100 credits (4 units) per semester.  Most units are valued at 25 credits, however there are some 12.5 credit and 50 credit classes.

IMPORTANT – Please ensure your home university has approved your study load.

Applying refers to submitting an application for a course.

Once your application has been assessed for eligibility and an offer has been made, the next stage is accepting your offer and enrolling into your units.

Enrolling is where you select the units under the course you have been offered. Please refer to the Online Enrolment webpage for further information.

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