Withdrawal Under Special Circumstances

If you have experienced an adverse and unexpected event that has had a significant impact on your studies after the census date of a particular study period, you may be eligible to apply to be withdrawn from your studies under special circumstances. It will only be approved under exceptional circumstances and students should seek appropriate counseling before proceed with the withdrawal under special circumstances.

To apply you must be able to provide evidence that the circumstances:

  • Were beyond your control; AND
  • Did not make their full impact known until on or after the census date; AND
  • Affected you to the extent that you were unable to complete the requirements of the unit.

Student Eligibility and Circumstances

In accordance with the Admission and Enrolment Manual, you must demonstrate your circumstances satisfy all of the requirements below:

  • Were beyond your control;
    • if a situation occurs which a reasonable person would consider is not due to the person’s action or inaction, either direct or indirect, and for which the person is not responsible. This situation must be unusual, uncommon or abnormal.
  • Did not make their full impact until on or after the census date, i.e. your circumstances occurred:
    • prior to the census date, but worsened after that date
    • prior to the census date, but the full effect or magnitude does not become apparent until on or after that date
    • on or after the census date
  • Made it impracticable for you to complete the requirements of the unit in the period during which you undertook, or were to undertake, the unit(s), i.e. you were unable to:
    • undertake the necessary private study required, or attend sufficient lectures or tutorials or meet other compulsory attendance requirements in order to meet their compulsory course requirements; or
    • complete the required assessable work; or
    • sit the required examinations; or
    • complete any other course requirements because of their inability to meet the above

You can only submit an application if you meet all of the following criteria:

  • The census date of the unit(s) has passed
  • You have not completed the requirements of the unit (e.g. a passing grade has not been assigned to the unit(s))
  • The application is submitted within 12 months of your withdrawal date or if you have not withdrawn, the study period end date
    • An application may be considered outside of the 12 month period if you are able to demonstrate that it would not be, or was not possible, for the application to be made before the end of that period
    • Note: A lack of knowledge or understanding of the requirements for applying for a Refund & Remission of Fees is not a valid reason for applying outside of the 12-month timeframe
  • You have met ongoing requirements of the unit(s) up until you were affected by special circumstances
    • Ongoing requirements include, but are not limited to:
      • Tests
      • Mid-semester exams
      • Assignments
      • Placements
      • Journals
    • That contribute to the requirement of your unit/s up until the special circumstances affected you.


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